Constitution & Bylaws


Constitution

Article I: NAME & HEADQUATERS

 

1.     The name of the organization shall be “Revive To Survive”. The headquarters of the organization will be registered to an address belonging to an Executive Committee Member of the organization.

 

Article II: MISSION

 

A.    Long-term mission

 

1.     Promote participation of youth in volunteerism.

2.     Raise awareness of the difficulties faced by families due to poverty and chronic illnesses.

3.     Fundraise through projects aimed at providing medicines, medical supplies /equipment and other necessities.

4.     Promote patient mental and physical welfare with emphasis on hospice.

5.     Facilitate education and exchange of knowledge.

 

B.    Interim mission

 

1.     Fundraise for humanitarian causes and natural disasters.

 

Article III: ACTIVITIES

 

Solicit donation, grants and hold activities to promote the organization’s mission.

 

Article IV: NEED

 

1.     Lack of awareness amongst youth to understand the difficulties faced by underprivileged families with ailing family members that require assistance.

2.     Patient care provided by government/state funded hospitals are not adequate due to the high cost. These families require  additional support.

3.     Medication provided to the patients are extremely expensive and are not always available.

4.     Patients with treatable diseases are not attended immediately due to financial hardships.

5.     Families undergo extreme hardships to survive due to sickness of a family member.

6.     Lack of awareness of social programs that can be of benefit to underprivileged families

 

Article V: MEMBERSHIP

 

A.    Membership

1.     Membership shall be open to anyone who is at least 12 years of age and who subscribes to the mission and the activities of the organization.

2.     Members under 18 years of age are accepted only with a parent or guardian joining the organization as a member. These members are hereafter referred to as minors. 

3.     Membership requests should be addressed to the current general secretary of the organization.

4.     Members shall be registered with a valid telephone number, address and an email.

5.     Members shall be accepted to the organization throughout the calendar year.

6.     Any member of the organization can resign from the organization by informing the general secretary at any time.

7.     Members shall be considered to be in good standings with the organization if they satisfy their membership duties.

 

B.    Levels of Membership

 

1.     Permanent Council Member:

 

a.     These positions are reserved for the founding members of the organization. These members will serve in the Executive Committee (EC) by default. The primary objective of this council is to steer the organization in the intended direction and build the membership. They will focus to bring vision to the organization and improve volunteerism amongst the youth.

 

2.     Representative:

 

a.     Representatives are considered an asset to the organization and to the EC.

b.     Representatives are invited to join the organization by the EC.

 

 

3.     Member:

 

a.     General membership is open to anybody over 12 years of age. Minors under the age of 18 require a parent or a guardian to be a member.

 

 Article VI: MEMBERSHIP DUTIES

 

A.    Permanent Council Member:

 

1.     Shall act as the guardians of the organization.

2.     Shall serve in the EC by default.

3.     Shall take responsibility for the actions taken by the organization.

 

B.    Representative:

 

1.     Shall assist the organization and the EC at their capacity.

 

C.    Member:

 

1.     Shall participate in activities pertaining to the organization

2.     Shall work with the EC to raise funds and help execute projects and events.

3.     Shall try to participate in meetings especially the AGM and special body meetings.

4.     Shall participate in sub-committees, task forces, ad-hoc committees or any committee of a special nature.

5.     Parent or guardian of a minor shall participate along with the minor and take full responsibility for the actions taken by the minor.

 

 

Article VII: ANNUAL GENERAL MEETING (AGM) or SPECIAL BODY MEETING

 

The purpose of the AGM or the Special Body Meeting shall include but are not limited to the following:

 

1.     To evaluate member commitments and remove members who are not in good standings with the organization. Members who are not in good standing will be notified by the general secretary and given 14 days to rectify.

2.     To present a complete financial report for the last fiscal period by the outgoing treasurer. The financial report shall be presented to the entire membership.

3.     To Elect EC members by a simple majority vote. The past president will hold the tie breaker vote for all elections.

4.     The primary mode of communication for the AGM or special body meetings shall be via email.

 

Article VIII: EXECUTIVE COMMITTEE MEETING

 

The purpose of the Executive Committee Meeting shall include but are not limited to the following:

 

 

1.     To approve decisions by a simple majority vote. President will have the tie breaker vote.

2.     To communicate decisions perceived as important to the entire organization to the entire membership

3.     To inform all parties concern about decisions made during any meetings as necessary

4.     To induct new advisory board members, representatives and members to the organization accepted by EC majority vote.

5.     To evaluate and accept or reject any No-Confidence motions brought forward by any member.

6.     To evaluate and approve on-going projects and new project proposals.

7.     To conduct the AGM and its duties.

8.     To conduct Special Body Meeting if necessary.

9.     To invite the entire membership for AGM and the Special Body meetings.

10.  To take responsibility for all operations of the organization.

11.  To appoint as many project directors, representatives and sub-committees as necessary for various projects of the organization.

12.  To appoint auditor(s) for the organization.

 

 Article IX: ADVISORY BOARD OF DIRECTORS

An effective advisory board can provide non-binding but informed guidance and serve as a tremendous ally for superior governance. The EC will send invitations to anybody that it perceives as potential advisors for the organization. The advisory board members do not assume financial or any other sort of responsibility to the organization or its decisions. They are also not required to be members of the organization or required to pay any membership dues. Once the invitation is accepted, an advisor will serve in this board for two consecutive years. General Secretary must have a simple majority approval from the EC before inviting or renewing a particular advisor. General Secretary may invite anybody in the advisory board to participate in any executive or general meeting of the organization.

 

 Article IX: OFFICERS

 

The Permanent Council Members will encourage the participation of youth to serve in the EC and Project Director positions. Permanent Council Members by default will serve in the Executive Committee. Permanent Council Members will play a guiding role for the organization. Permanent Council Members shall be nominated to hold any of the office positions. The entire Permanent Council Membership and the EC will take full responsibility for the actions taken by the organization.

 

The affairs of the organization shall be administered by the EC Members. The following officers will be elected for the EC each year during the AGM. Any member can only hold a single office position. Only Members who have served one year as a member of the organization shall run for these positions with the exception of Permanent Council Members. Minors are not allowed to serve in the Executive Committee or hold office positions.

 

i.              President

ii.             General Secretary

iii.            Treasurer

iv.            Webmaster

 

 

Article XI: ADMINISRATIVE ROLES AND RESPONSIBILITIES

 

A.    President:

 

1.     Shall be the chief executive and spokesperson of the organization.

2.     Shall preside over all EC and General/Special Body Meetings.

3.     Shall be an Ex-Officio member of all sub-committees, task forces, ad-hoc committees or any committee of a special nature.

4.     Shall have co-signatory authority

5.     There are no term limits to serve at this capacity.

6.     President may relinquish their role by emailing the General Secretary and transferring all relevant material and information to the EC. General Secretary shall fill-in the role of the President until a Special Body meeting is called within 90 days to re-elect a new President.

 

 

B.    General Secretary:

 

1.     Shall perform the duties of the President in his/her absence or inability to act.

2.     Shall become the President should that office for any reason become vacant.

3.     Shall keep track of accurate membership and send meeting notices.

4.     Shall maintain up-to-date records and minutes of all General/Special Body and EC meetings.

5.     Shall inform the memberships of on-going activities on a regular basis.

6.     Shall maintain  membership records.

7.     There are no term limits to serve at this capacity.

8.     General Secretary may relinquish their role by emailing the President and transferring all relevant material and information to the EC. President shall fill-in the role of the General Secretary until a Special Body meeting is called within 90 days to re-elect a new General Secretary.

9.     Shall notify the EC Members about EC meetings three days in advance.

10.  Shall invite representatives, project directors or any other members to the EC meetings.

 

 

C.    Treasurer:

 

1.     Shall maintain the finances of the organization.

2.     Shall be one of the co-signatories.

3.     Shall prepare financial statements and maintain accurate and up-to-date records of all financial transactions

4.     Shall collect membership dues.

5.     There are no term limits to serve at this capacity.

6.     Treasurer may relinquish their role by emailing the General Secretary and transferring all relevant material and information to the EC. President shall fill-in the role of the Treasurer until a Special Body meeting is called within 90 days to re-elect a new Treasurer.

 

 

D.    Webmaster:

 

1.     Shall keep the website up to date with all relevant information.

2.     There are no term limits to serve at this capacity.

3.     Shall relinquish their role by emailing the general secretary and transferring all relevant material and information to the EC. General Secretary shall fill-in the role of the Treasurer for the remaining term.

4.     Webmaster may relinquish their role by emailing the General Secretary and transferring all relevant material and information to the EC. President shall fill-in the role of the Webmaster until a Special Body meeting is called within 90 days to re-elect a new Webmaster.

 

 

E.    Project Director:

 

1.     Project directors are members assigned to lead specific tasks by the EC. EC will try to fill-in the following project director positions but not limited to only these positions listed. They may create any other relevant project director positions as required.

a.     Public Relations Coordinator

o     Representing the organization in social media and live media

o     Advertising and promoting events

o     Responsible for press kits and campaigns

b.     Membership Chair

o     Member management

o     Membership drives

o     Dues management

c.     Project Facilitator

o     Devising new projects and fundraisers

o     Orienting, training, assigning, scheduling projects

o     Upholding the organization standards in executing projects

d.     Volunteer Administrator

o     Coordinating volunteerss

o     Tasking volunteering needs

o     Team Building

o     Keeping track of volunteer hours

 

2.     Shall be appointed and removed by majority vote of the EC.

3.     Shall be in good standing with regard to membership and will work closely with the EC in regard to the project undertaken.

4.     Shall adhere to the procedures and guidelines set forth by the EC.

5.     Shall be reappointed by the next EC.

6.     Project directors may relinquish their role by emailing the General Secretary and transferring all relevant material and information to the EC. General Secretary shall fill-in the role of the Project directors until a new project director is assigned by the EC.

 

 

Article XII: FISCAL MATTERS

 

1.     Fiscal matters of the organization shall be conducted by the treasurer.

2.     A bank account shall be maintained for the organization.

3.     Treasurer shall maintain separate accounts for projects if funding is specifically allocated to a certain project.

4.     All donors and creditors will be recorded.

5.     Receipts and acknowledgements shall be required from the fund recipients.

6.     Receipts shall be provided to donors exceeding $100.

7.     All financial transactions and record shall be maintained  

8.     No officer or any member will be compensated for their services.

 

Article XIII: AUDITORS

 

The auditor(s) of the organization shall be appointed by the EC and shall be paid such remunerations as deemed necessary by the EC.

The auditor(s) of the organization shall have right of access to all books and records of the organization.

The auditors(s) shall be entitled to require from any and all members of the EC such information and explanation as may be necessary for the performance of the duties of the auditor(s).

 

Article XIIV: CUSTODY AND USE OF SEAL

 

The seal of the organization shall remain in the custody of the General Secretary or such other person as may be designated by the EC and all papers or documents required to be sealed on behalf of the organization shall be sealed in the presence of the President and the General Secretary or such other persons as may be designated by a resolution of the Executive Committee.

 

Article XIV: CONFLICT OF INTEREST

 

No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by a organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

 

Any member shall be allowed to make project proposals. Every project will be evaluated to determine conflict of interest. The EC will bring the project to a vote if any member would raise any  conflict of interest. After exercising due diligence, the EC shall determine to proceed or withdraw from the project.

 

All funding and expenses to be paid will also be discussed to find conflict of interest. The EC will also evaluate the expenses projected prior to approval of a project. The organization will work toward having minimal expenses in achieving all objectives. At any stage of a project, the EC will exercise the due diligence and determine to continue funding or withdraw funding.

 

Article XVI: NO-CONFIDENCE MOTION

 

A member shall bring a motion of no-confidence against any member of the organization. The motion shall be evaluated by the EC and accepted or rejected by a simple majority vote within the EC. If accepted, the General Secretary shall call a Special Body meeting within three weeks of the acceptance of the motion. 2/3 majority vote present during the AGM or Special Body meeting is required to uphold the motion. The person against whom the motion was brought forward shall not participate in the vote. In case a no-confidence motion is upheld against an Executive Committee Member who holds an office, a replacement will be elected for the vacated positions. The new EC member will assume responsibilities immediately and serve the remaining duration of the term. This can only be done at the AGM or a Special Body Meeting.

 

If the motion is passed, it will be immediately executed.

 

Article XVII: AMENDMENTS

 

Amendments to the Constitution and the by-laws requires 2/3 majority vote by the membership present during the AGM or a Special Body Meeting. This can only be done at the AGM or a Special Body Meeting.

 

Article XVIII: DISSOLUTION

 

Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

 

 


Bylaws

Article I: LEVELS OF MEMBERSHIP

 

A.    Permanent Council Member:

 

1.     These members are the founders of the organization who are willing to serve the organization as an Executive Committee Member.

2.     These members shall serve in the Executive Committee by default.

3.     A Permanent Council Member may voluntarily vacate his/her membership.

4.     A Permanent Council Member can be voted out from the membership by a no-confidence motion.

5.     A vacated or voted out membership will not be filled or re-instated.

6.     These members shall share full responsibility for the actions taken by the Executive Committee.

 

B.    Representative:

 

1.     This membership is only possible by accepting an invitation from the current Executive Committee to serve as a Representative for the organization.

2.     The term of a Representative will automatically expire on the day of the AGM unless the new Executive Committee requests a further year of service from any current Representative.

3.     Representatives who are in good standing with the organization may hold Project Directorships in the organization.

4.     These members will not have an annual monetary commitment.

5.     There are no term limits to serve in this capacity.

 

C.    Member:

 

1.     Must be at least 12 years of age. Members less than 18 years of age are considered as Minors.

2.     Must be accepted to the organization by the Executive Committee.

3.     A minor must have a Parent /Guardian in the organization as a Permanent Council Member, Representative or a member of the organization to become a member.

4.     Members who are in good standing with the organization can serve in the Executive Committee and hold Project Directorships in the organization.

5.     There are no term limits to serve in this capacity.

  

Article II: MEMBERSHIP FEES

 

1.     Members other than minors and Representatives must annually satisfy one of the following to be in good standings with the organization.

o    Donate $50 towards the organization.

o    Raise $50 towards the organization.

o    Have volunteered 10 hours towards the organization. This includes attending meetings, helping in various fund raising activities or performing services on behalf of the organization.

 

Article III: ANNUAL GENERAL MEETING (AGM) or SPECIAL BODY MEETING

 

1.     An annual general meeting shall be held by the General Secretary before August 31st every year.

2.     Meeting notice shall be sent two weeks prior to the meeting to the entire membership.

3.     More than 10 members or 20% of the current membership must participate in the meeting to meet the quorum.

4.     A Special Body Meeting may be called by the General Secretary for the entire membership.

 

Article IV: EXECUTIVE COMMITTEE MEETING

 

1.     Executive Committee meetings shall be called by the General Secretary with 3 days advanced notice.

2.     Meeting notice shall be sent to all Executive Committee Members including the Permanent Council Members and the Parents/Guardians of the minors serving in the Executive Committee.

3.     2/3 of the Executive Committee must participate in the meeting to meet the quorum.

 

 

 

 

Article V: ELECTIONS

 

1.     The Executive Committee shall appoint a three member Election Committee consisting of members who are not seeking nominations for an office position.

2.     Nominations for office positions must be received by the Election Committee no later than one week prior to the scheduled AGM or the Special Body meeting.

3.     All nominations shall be evaluated by the current Executive Committee and approved or rejected five days in advance to the AGM or the Special Body meeting. The following criteria will be evaluated for election of the officers.

o    The president and the secretary must have served the organization for at least one year prior to holding these positions.

o    Financial record keeping and budgeting experience is desired for the position of Treasurer.

o    Website maintenance experience is desired for the position of Webmaster.

o    The Project Directors and all nominees must be in good standing with the organization and show interest in serving the mission of the organization.

4.     General Secretary shall inform the approved candidates to the entire membership no later than three days prior to the AGM or the Special Body meeting.

5.     All members shall have one vote for each office position. Positions shall be elected by a simple majority vote.

6.     In case of a tie for a position, the Election Committee shall inform the President to cast the  deciding vote.

7.     A vote by proxy shall be sent via email to the General Secretary and accepted by the Election Committee.

 

 Article VI: FISCAL MATTERS

 

1.     Annual reporting period of the organization shall start on September 1st and end on August 31st each year.

2.     All expenses pertaining to charitable activities shall be approved by the Executive Committee prior to making the payments.

3.     All expenses paid shall be recorded by the Treasurer on the annual report.